media handbook
Equipment labeling
Each piece of equipment should be marked for identification purposes upon receipt. Following an examination to ensure that the equipment is in working order, individual equipment numbers should be assigned and engraved. The number includes:
The county number - 741
The school number - (a four digit number)
A funding notation
The fiscal year of purchase - FY ____
Example: 741-3052-State-FY99
A barcode label should also be affixed.
Note: Records of all equipment should be maintained, preferably in
the online catalog.
For additional information on tagging or marking school
system-owned equipment, see
TCBOE Policy DIC.
Equipment repair and removal
Equipment maintenance and repair requests should be entered in the
Troubletrakker system. They will then be assigned to appropriate
system personnel. Each school has persons designated to enter
requests in Troubletrakker.
Designated school system personnel should pick up equipment that is
to be discarded for disposal or the surplus sale.
